Public and Commercial Services Union

Branch treasurers' forms and spreadsheets

2009 Branch treasurers' briefing

This briefing sets out the basis upon which branch funding is allocated and the process for applying for and accounting for funding. Branches will have to put forward a very strong case for any increased funding in 2009, due to budgetary constraints, so please read this before applying for any additional funding.

Branch end of year accounts form 2008

All branches should complete the end of year accounts form to show their income and expenditure during the calendar year, from January to December. The form should be submitted to headquarters by 31 March 2009 to ensure that your funding continues from April. Any non-legitimate expenditure shown in your accounts will be deducted from your funding (please see the non-legitimate expenditure list).

Branch accounts form

Branch funding application form 2009

This form has to be used by all branches that are applying for funding. The form will be considered by the Funding Sub-Committee of the NEC, so you will need to ensure that both sides are fully completed and a brief letter explaining the individual circumstances of your branch would be very helpful. There will need to be strong reasons submitted for any increase in funding in 2009, please see the 2009 treasurers' briefing.

Branch funding application form 2009

Expenses claim form for branches

This form should be used, with the guidance notes on the reverse, by all branches. All claims should be submitted to the Branch Treasurer within three months of incurring the expense. Any claims submitted after this deadline may not be paid.

Branch expenses form

Branch treasurers' spreadsheet 2009

This is a useful tool for treasurers. It will, for example, automatically total your annual accounts on the appropriate end of year accounts form, as well as providing all the necessary accounting sheets and forms for branch treasurers.

Branch treasurers spreadsheet 2009  

Branch treasurers' documents

The guide for treasurers and auditors is the key document setting out the roles of treasurers and auditors and how branch accounting and auditing should be undertaken.

The guide covers all aspects of branch accounting including operating your cash book, petty cash and receipt books. It also sets out how to undertake bank reconciliation, and prepare your statement of accounts and balances.

  Treasurers guide

Branch treasurers guide appendices including spreadsheets

Non-legitimate expenditure

This briefing highlights the areas that should either not be financed by branch funding, or that need special authorisation from headquarters prior to expenditure.

Policy statement on carers

This briefing is about the help and assistance available to enable members with caring responsibilities to take part in union activities.

Revised subsistence rates from January 2006

This briefing explains the revised susbsistence rates from 1st January 2006 that were agreed by the NEC in November 2005.

  Revised subsistence rates

Guidance on funding for union learning representative activity

The finance committee on 27 August 2008 confirmed that ULR activity outside the branch will now be funded through the union centrally. This decision confirms the advice in the section on "non-legitimate expenditure" in this toolkit: "Union learning representatives: only include the costs of meetings within the branch and not any training courses or meetings outside the branch.”