Annex 1 - Proud National Committee Role Specifications

Annex 1 - Proud National Committee Role Specifications

CHAIR

·         Responsible for the overall running of the group

·         Draws up agendas for meetings (in conjunction with assistant secretary and secretary)

·         Prepares the timetable for the year for the PROUD group

·         Chairs and facilitates all meetings of PCS PROUD

·         Checks minutes are agreed and accurate

·         Responsible for making sure PCS and PROUD rules/ constitution are followed

·         Updates rules in line with decisions of the national president

·         Uses casting vote

·         A contact point for PCS HQ

·         Consider appropriateness of Proud representation at events and meetings in conjunction with the Secretary/Asst Sec

·         Raises the profile of PROUD in the PCS, the wider trade union movement and the LGBT+ community

·         Advises on personal cases and deals with most serious cases

·         Signatory to group finances

·         Moderator of the Proud Forum

·         Represent Proud on the PCS Equality Committee (as deputy in absence of the Secretary)

·         Provide written reports to the Secretary ahead of National Committee meetings as advised in the timeline

·         Ensures the Key Indicators from PCS’s Charter For Equality are adhered to

 

VICE CHAIR – Appointed by the National Committee at its first meeting following the AGM

·         Deputises in the absence of the Chair or when the Chair requests as such.

 

SECRETARY

 ·         Performs the main administrative functions of the group

·         Main contact point for members/ Regional reps/ PCS HQ/ PCS groups and outside agencies

·         Deals with correspondence

·         Issues invitations to guest speakers to PROUD events

·         Liaises with Asst Sec & Chair on agenda items for meetings

·         Circulates minutes for National Committee and Officers’ meetings where required

·         Produces annual report for AGM

·         Produces the calling notice for the election of TUC LGBT+ Conference delegates

·         Raises the profile of PROUD in the PCS, the wider trade union movement and the LGBT+ community

·         Advises on personal cases

·         Moderator of the Proud Forum

·         Signatory to group finances

·         Deputises in the absence of the Chair & Vice Chair

·         Ensures the Key Indicators from the PCS Charter for Equality are adhered to.

 

ORGANISER (MEMBERSHIP AND ADMINISTRATION OFFICER)

 ·         Issues meeting agendas

·         Makes venue bookings

·         Takes and issues minutes of meetings, collates reports in preparation for meetings

·         Leads on enquiries concerning membership data

 

ORGANISER (CAMPAIGNS AND COMMUNICATIONS OFFICER)

 ·         Leads on updating of the website and all social media accounts

·         Ensures campaigns are maintained and promoted by all National Committee members

·         Liaises with the PCS Campaigns Department where necessary

·         Leads a board made up from the elected National Committee to edit the PCS Proud Magazine and the PCS LGBT+ Matters publication (along with a representative from the PCS Equality Department.

 

ORGANISER (LEARNING AND REGIONAL/DEVOLVED NATIONS NETWORKS OFFICER)

 ·         Leads on seminars and training events

·         Provides support to the regions with learning on LGBT+ issues

·         Deals with enquiries from PCS regional offices

·         Supports the regional/devolved administration representatives and ensure they are undertaking their role fully.

 

TREASURER

 ·         Keeps day-to-day control of funding of the group

·         Prepares and submits budget bids and any supplementary bids

·         Pays all expenses incurred by activities made on behalf of the group

·         Liaises with organiser with regard to the PROUD stall materials

·         Liaises with PCS HQ to ensure accounts/payments are correct and audited

·         Prepare end of year accounts and liaise with the appointed auditors

·         Liaise with and pay external beneficiaries for incurred expenses

·         Signatory to group finance

·         Provides National Committee members with advice and support on claiming expenses and advances

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings.

 

COUNTRY/REGIONAL REPRESENTATIVE (10 posts, aligning with PCS Regions and Devolved Nations -  Northern Ireland. Northern, North West, Yorkshire & Humber, Midlands, South West, Wales, Eastern, London & South East & Scotland)

·         Liaise with PCS Regional Office in your region to establish contact details of Branch, Group and Regional Committees and representatives and establish effective lines of communication to ensure LGBT+ and Proud issues are considered and addressed

·         Raise the profile of PROUD in your region by contributing to Regional Newsletters and speaking at local Branch meetings

·         Establish and maintain contact with members in your region through PCS Proud Website and Forum updates, Newsletters, meetings, and social events

·         Participate in Regional TUC LGBT+ networks

·         Build contacts with local LGBT+ community groups

·         Build and update a membership contact distro list for updating members in your area with relevant information.

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

 

EQUALITY LEAD

*Co-Opted position from the elected committee and not elected at the AGM

 ·         Leads on overarching equality issues

·         Supports the National Committee on equality and international campaigns(in conjunction with the Campaigns and Communications Officer

·         Supports the elected Equality representatives and ensure they are undertaking their role fully.

 

TRANS MEMBERS REPRESENTATIVE

·         Responsible for raising and updating the National Committee and PROUD membership on Trans issues

·         Advises and supports Trans members within PROUD

·         Establish and maintain a network of Trans members within PROUD

·         Aims to encourage greater participation of Trans members within PCS and PROUD

·         Liaises with Training Officer on Trans issues for training purposes

·         Assists with training on Trans issues

·         Provides support and assistance to local union reps on Trans issues

·         Establish effective contact with related external groups of interest

·         Identify and promote related external events and activities

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

·         Ensures the Key Indicators from the PCS Charter For Equality are adhered to

 

BLACK MEMBERS REPRESENTATIVE

·         Responsible for raising and updating the National Committee and PROUD membership on Black member’s issues

·         Advises and supports Black members within PROUD

·         Establish and maintain a network of Black members within PROUD

·         Aims to encourage greater participation of Black members within PCS and PROUD

·         Establish effective communication with the PCS Black Members’ Forum to provide updates on LGBT+ issues

·         Lead  in promoting Black History Month within Proud

·         Establish effective contact with related external groups of interest

·         Identify and promote related external events and activities

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

·         Ensures the Key Indicators from the PCS Charter For Equality are adhered to

 

DISABLED MEMBERS REPRESENTATIVE

·         Responsible for raising and updating the National Committee and PROUD membership on Disabled member’s issues

·         Advises and supports Disabled members within PROUD

·         Establish and maintain a network of Disabled members within PROUD

·         Aims to encourage greater participation of Disabled members within PCS and PROUD

·         Establish effective communication with the PCS Disability Forum to provide updates on LGBT+ issues

·         Establish effective contact with related external groups of interest

·         Identify and promote related external events and activities

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

·         Ensures the Key Indicators from the PCS Charter For Equality are adhered to

 

YOUNG MEMBERS REPRESENTATIVE

·         Responsible for raising and updating the National Committee and PROUD membership on Young member’s issues

·         Advises and supports Young members within PROUD

·         Establish and maintain a network of Young members within PROUD

·         Aims to encourage greater participation of Young members within PCS and PROUD

·         Establish effective communication with the PCS Young Members Forum to provide updates on LGBT+ issues

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

·         Establish effective contact with related external groups of interest

·         Identify and promote related external events and activities

·         Ensures the Key Indicators from the PCS Charter For Equality are adhered to

 

WOMEN MEMBERS REPRESENTATIVE

·         Responsible for raising and updating the National Committee and PROUD membership on the PROUD Women members issues

·         Advises and supports Women members within PROUD

·         Establish and maintain a network of Women members within PROUD

·         Aims to encourage greater participation of Women members within PCS and PROUD

·         Establish effective communication with the PCS Women’s Forum to provide updates on LGBT+ issues

·         Establish effective contact with related external groups of interest

·         Identify and promote related external events and activities

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

·         Ensures the Key Indicators from the PCS Charter For Equality are adhered to

 

BISEXUAL MEMBERS REPRESENTATIVE

·         Responsible for raising and updating the National Committee and PROUD membership on bisexual member’s issues

·         Advises and supports bisexual members within PROUD

·         Establish and maintain a network of bisexual members within PROUD

·         Aims to encourage greater participation of bisexual members within PCS and PROUD

·         Establish effective contact with related external groups of interest

·         Identify and promote related external events and activities

·         Provide written reports to the Asst Secretary 2 weeks ahead of National Committee meetings

·         Ensures the Key Indicators from the PCS Charter For Equality are adhered to

 

 

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