Produce a finance report for the AGM

Guidance into the financial report that should be prepared in advance of the annual general meeting

The financial report should summarise branch finances and contain all the income and expenditure for the branch over the total year. The PCS financial year runs from January to December.

Branch audit

All accounts should be ratified by the branch chair and checked by the branch auditors who should be independent of the branch executive committee and elected by members.

PCS headquarters audit

Completed statement of accounts forms should be forwarded to PCS HQ (together with any budget bid) for audit and approval. This should be done by 31 January each year.  Please note that delays could result in your branch’s rebate from HQ being suspended.

Statement

A standard statement of account form is sent to treasurers every year by the PCS finance department. This should be completed and presented to the AGM by the treasurer for members to approve, as part of the financial report the accounts should be made available to the membership in advance of the AGM.

The chair should field questions from the membership about any entries or anomalies raised by members at the AGM, and then ask the meeting to approve the report.

Post-AGM

The Treasurer must submit the Financial Report as agreed by the AGM to the PCS finance department no later than 31 March.

For more detailed guidance see the treasurer’s toolkit.

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