Spreadsheets and forms
Group treasurers' briefing
This briefing sets out how to bid for group funding and the timetable for submitting the group accounts.
Good practice guide for group treasurers
Download and read the good practice guide for group treasurers
Group funding bid form
If your group is required to bid for funding you will need to complete all sides of this form, including the explanatory sheets, and send it to PCS funding team, 160 Falcon Road, London SW11 2LN, or email it to firstname.lastname@example.org
Download the group funding application form 2017
Group accounts form
You will need to submit this form, with all of your Group's books by recorded delivery by 28 February to:
160 Falcon Road,
London SW11 2LN, .
Please include any electronic spreadsheets you have on a USB stick or email them to email@example.com
Download the group accounts form 2017
Group treasurers' spreadsheet
This is a useful tool for group treasurers. It will, for example, automatically total your annual accounts on the appropriate end of year accounts form, as well as providing all the necessary accounting sheets and forms.
Download the group treasurers spreadsheet 2017
Baxter Hoare travel should only be used by groups in discussion with your group treasurer, this facility is not available for branches.
Baxter Hoare analysis sheet
Please use this spreadsheet to analyse Baxter Hoare travel invoices.
Download the Baxter Hoare analysis sheet
PCS expenses guidance and policy
This guidance primarily explains longstanding PCS practice on expenses and draws together information contained in various different documents. It also clarifies a range of issues that are frequently referred to the PCS Finance Department and the PCS auditors.
Download and read the PCS Expenses Policy and Guidance 2017
Travel and subsistence expenses form
This form should be used, with the guidance notes on the reverse, by all members claiming travel and subsistence on PCS business. All claims should be submitted to your branch or group treasurer within three months of incurring the expense, as any claims submitted after this deadline may not be paid.
Download the 2017 Travel & Subs form
Telecommunications and other expenses form
This form should be used to claim any telecommunications costs or any other expenses incurred on PCS business, apart from travel and subsistence. Please read the guidance notes on the reverse for clarification and note that this form can not be used to claim travel and subsistence, this would need to be claimed on the travel and subsistence expenses form.
Download the 2017 Telecommunications & other claim form
Advances claim form
To be used in discussion with your group treasurer, all advances should normally be repaid within one month, or three months at the outside, as per the NEC three month ruling on expense claim time limits.
Group treasurers' documents
Guide for group treasurers
This guide sets out the roles and responsibilities of group treasurers and can be used as a reference point.