Using your workplace noticeboard effectively

Noticeboards are the pinnacle of information and used effectively are a very good source of interaction with members

Aren’t noticeboards a bit old fashioned?

No. Having access to a noticeboard is very important; this is often the first thing that a new member of staff sees indicating that there is a PCS union presence in the workplace.

If there is no PCS noticeboard in your workplace ask your employer for one; under most union facilities agreements we are entitled to one. Try to get it placed in the most visible place where colleagues are likely to see it – next to a lift door or by the water-cooler for example.

Once you have secured (or rediscovered!) your noticeboard space you need to make sure that it looks inviting, interesting and current. Too often noticeboards tend to be left forgotten, with outdated and incorrect information. Unfortunately, this will give the impression that PCS union is not active and relevant in the workplace. So make sure that it is regularly updated and old notices are removed. What does a flyer about a meeting in 2011, or a list of reps that have long-retired, “say” to members and potential members?

This sheet is to provide guidance on the type of information you can put on your noticeboard. This list is not exhaustive and is not in any particular order. You may think of other items and materials which can be put on the noticeboard.

  • Posters with the names of the workplace reps and how to get in contact
  • Details for how to access the Branch/Group/National PCS web pages
  • Notice of members meetings
  • A copy of any recent articles or briefings on an issue with particular relevance to your members
  • A membership form
  • A direct debit switch form
  • PCS+ booklet listing benefits
  • A copy of PCS campaign literature:
  • Petition
  • Template MP letter
  • Leaflet
  • Publicity for other local campaigning activities -  anti-cuts groups, trades councils, solidarity with other unions, equalities issues, protests, demos and public meetings.
  • Details of PCS equality networks and how to participate
  • Ballot and election information
  • Notice of AGM and mandating meetings
  • Notice of PCS events
  • Information/ articles/ notices from the PCS learning rep
  • Information/ articles/ notices equality rep
  • Information/ articles/ notices from the PCS health and safety rep
  • Information/ articles/ notices from the PCS green rep
  • A copy of the branch/group newsletter
  • A PCS change of details update form
  • A list of PCS help line numbers
  • Information on how to join the credit union
  • Information on how to make donations to your group's hardship fund
  • Information on how to set up a direct debit to the PCS Fighting Fund

Keep it organised

A word of warning though, try not to over fill it, this can just look disorganised and messy. If you have lots of thing to put on it, just prioritise the most urgent materials, you can always remove less urgent items and put them back on there on a little later.

Use the noticeboard to get colleagues involved

Finally utilise your members skills, if you know someone who has an eye for style and design ask them to put the materials up in an attractive way. The more eye-catching your noticeboard is the more likely it is that members will look at it. And it is an excellent way of getting members involved as advocates.

If each floor has a noticeboard, aim to get four member contacts who will agree to update the boards regularly. This small task may in some cases spark their interest and identify their hidden skills. And of course, every little task that members take off your hands gives you more time to organise elsewhere.

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